OFFICIAL CALL

for Convention of the
Virginia Eleventh Congressional District Republican Committee
Saturday, May 14, 2016
10:00 AM
Centreville High School
6001 Union Mill Road
Clifton, Virginia 20124

I, Terrance J. Wear, as Chairman of the Virginia 11th Congressional District Republican Committee, and pursuant to the Plan of Organization and as recommended and directed by the Virginia 11th Congressional District Republican Committee, do hereby issue this Call for a District Convention to be held at Centreville High School, 6001 Union Mill Road, Clifton, Virginia 20124, or its alternate site, starting at 10:00 a.m. local time on Saturday, May 14, 2016, for the following purposes:
(a) Nominating a candidate for United States Representative from the 11th Congressional District;
(b) Electing an 11th Congressional District Chairman of the Republican Party;
(c) Electing three (3) members to the Republican Party of Virginia State Central Committee;
(d) Electing three (3) delegates and three (3) alternate delegates to the 2016 Republican National Convention, to be held at the Quicken Loans Arena, 1 Center Court, Cleveland, Ohio 44115; beginning on Sunday July 18, 2016;
(e) Nominating one (1) Elector from the 11th Congressional District of Virginia to serve in the 2016 Electoral College; and
(f) Transacting such other business as may properly come before the Convention.

Click Here for Approved Filing Forms

Qualifications for Participation
Participation is open to all legal and qualified voters of the 11th Congressional District under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party and who have met the requirements set forth in the Unit Committee Call under which they filed and were elected or made members of a military delegation. To participate, each individual must file and be elected through his or her local Republican Party unit committee (i.e., Fairfax County Republican Committee, Prince William County Republican Committee, or City of Fairfax Republican Committee).

Military Delegation
Military delegates to the 11th District Convention will be selected in conformity with the plan of Organization of the Republican Party of Virginia. Any member of the Virginia National Guard or the United States Armed Forces, Coast Guard, or Merchant Marine who is otherwise qualified to participate in Republican Party activities in Virginia’s 11th Congressional District and who is unable to participate due to such member’s military orders may be represented through the Convention’s Military Delegation
To participate in the activities of the Convention’s Military Delegation, such member must declare by email to the 11th District Chairman (chairman@vagop11.org) not later than 5:00 pm on Friday, March 11, 2016, that such member intends to support the Republican Party’s nominees running in Virginia’s 11th Congressional District in the November 2016 election and that such member’s active duty orders preclude the member from participating in Convention activities in person.

The District Chairman will provide such military member with a candidate preference ballot (together with instructions for submitting such ballot) that will be cast on the member’s behalf at the District Convention. Such completed ballot must be returned to the District Chairman not later than 5:00 pm on Friday, April 15, 2016.

Registration
Convention registration shall begin at 8:00 AM and shall remain open throughout the Convention. The Credentials Committee Chairman shall report to the Convention the number of delegates eligible to vote after each balloting period has been completed, but prior to the announcement of the results of such ballot. The Convention shall be called to order at 10:00 AM. Upon commencement of the first ballot for any office (or group of offices), and thereafter, no quorum call or point of order regarding the quorum of the Convention or of any committee thereof shall be in order.

Balloting
Election to all offices and of all nominees shall be by majority vote. Upon completion of the first ballot, if any contest shall not have been decided by majority vote, it shall be in order to proceed immediately to a second ballot to decide the remaining contests. Subsequent ballots shall be so conducted until all contests have been decided by majority vote. The candidate receiving the lowest number of weighted votes on any ballot shall be dropped from consideration on any subsequent ballot. Balloting shall not begin before 10:45 a.m.

Composition of Convention
The District Convention shall be composed of individuals who are elected as delegates and alternate delegates by the respective units they represent; as well as members of the Military Delegation. Representation shall be based on a percentage of the total number of Republican votes cast in each county and city in the last Presidential and gubernatorial elections combined. Each unit is allowed one (1) Delegate Vote for every five hundred (500) Republican votes cast, or major portion thereof, in each county or city or portion thereof in the 11th District. Each unit shall be entitled to at least one (1) Delegate Vote. The delegates and alternates shall be elected in county and city mass meetings, party canvasses or conventions that shall be called for this purpose by each unit committee in conformity with the Plan of Organization of the Republican Party of Virginia. The Military Delegation will be constituted as outlined in the Military Delegation section of this Call.

The delegate votes by each Unit shall be as follows:

UNIT VOTING STRENGTH — MAXIMUM NUMBER OF DELEGATES

City of Fairfax 15 delegate votes 75 (maximum who can carry the unit vote)
Fairfax County 300 delegate votes 1,500 (maximum who can carry the unit vote)
Prince William County 64 delegate votes 320 (maximum who can carry the unit vote)
Totals 379 delegate votes 1,895 is the maximum who can carry the unit vote.

The delegates present in a given Unit delegation shall designate which alternate delegate(s) shall vote in the place of an absent delegate(s) except where the electing body electing the delegates has determined another method of alternate delegate selection. The number of military delegates in the Military Delegation shall count toward each unit’s maximum allowable number of convention delegates. The delegates present and voting at the Convention, as well as the Members of the Military Delegation, shall cast the full vote of the Unit delegation. In no event shall any person cast less than one-fifth (1/5) of a delegate vote.

Filing for Nomination for United States Representative
Any person seeking nomination for United States Representative from the 11th Congressional District must, in writing, using the filing form approved by the Committee, along with a non-refundable filing fee of $2,500.00 in the form of a money order or non-postdated check made payable to the 11th Congressional District Republican Committee, notify the 11th Congressional District Republican Temporary Nominations Committee Chairman, Mauricio Tamargo, at 6448 Lake Meadow Drive, Burke, VA 22015, prior to 5:00 p.m. on Friday March 11, 2016 (postmark shall not count).

Filing for Chairman of the 11th Congressional District Republican Committee
Any person seeking election as Chairman of the 11th Congressional District Republican Committee must, in writing, using the filing form approved by the Committee, along with a non-refundable filing fee of $500.00 in the form of a money order or non-postdated check made payable to the 11th Congressional District Republican Committee, notify the 11th Congressional District Republican Temporary Nominations Committee Chairman, Mauricio Tamargo, 6448 Lake Meadow Drive, Burke, VA 22015, prior to 5:00 p.m. on Friday, March 11, 2016 (postmark shall not count).

Filing for Membership in the Republican Party of Virginia State Central Committee
The Convention will elect three (3) individuals from the 11th Congressional District to membership in the State Central Committee of the Republican Party of Virginia. Any person seeking election to the State Central Committee from the 11th Congressional District must, in writing, using the filing form approved by the Committee, along with a non-refundable filing fee of $250.00 in the form of a money order or non-postdated check made payable to the 11th Congressional District Republican Committee, notify the 11th Congressional District Republican Temporary Nominations Committee Chairman, Mauricio Tamargo, 6448 Lake Meadow Drive, Burke, VA 22015, prior to 5:00 p.m. on Friday, March 11, 2016 (postmark shall not count).
Filing for Election as Delegate or Alternate Delegate
to the Republican National Convention
The Convention will elect three (3) individuals from the 11th Congressional District as Delegates to the Republican National Convention and three (3) additional individuals from such District as Alternate Delegates to such Convention. One or more of such Alternate Delegates will serve in the event one or more of the primary delegates is unwilling or unable to fulfill his or her role as Convention Delegate.

Any person seeking election as Delegate or Alternate Delegate to the Republican National Convention from the 11th Congressional District must, in writing, using the filing form approved by the Committee, along with a non-refundable filing fee of $250.00 in the form of a money order or non-postdated check made payable to the 11th Congressional District Republican Committee, notify the 11th Congressional District Republican Temporary Nominations Committee Chairman, Mauricio Tamargo, 6448 Lake Meadow Drive, Burke, VA 22015, prior to 5:00 p.m. on Friday, March 11, 2016 (postmark shall not count).

Such persons seeking these positions must designate on his or her approved filing form whether he or she is seeking election as (1) Delegate or (2) Alternate Delegate to the National Convention.

Filing for Nomination for Elector in the 2016 Electoral College
Any person seeking election as Elector to the 2016 Electoral College from the 11th Congressional District must, in writing, using the filing form approved by the Committee, along with a non-refundable filing fee of $500.00 in the form of a money order or non-postdated check made payable to the 11th Congressional District Republican Committee, notify the 11th Congressional District Republican Nominations Temporary Committee Chairman, Mauricio Tamargo, 6448 Lake Meadow Drive, Burke, VA 22015, prior to 5:00 p.m. on Friday, March 11, 2016 (postmark shall not count).

Delegate Registration Fees
Registration for the Congressional District Convention shall be accompanied by a $20.00 (Twenty dollars and no cents) non-refundable registration fee for each delegate and alternate delegate. The registration fee is voluntary for all who intend to vote only for the Congressional nominee, the Delegates and Alternates to the Republican National Convention, and for the position of Elector. The $20.00 registration fee is mandatory for all who intend to vote in intra-party elections (i.e. the election of District Chairman and State Central Members). Registration fees are not deductible for federal tax purposes.

Certification of Delegates
The said delegates and alternate delegates to the District Convention shall be certified in writing with their respective names, addresses (including zip codes), phone number, and, if applicable, email address, over the signatures of the permanent chairman and permanent secretary of the unit mass meeting or convention, or of the unit chairman of the unit committee which may have conducted a party canvass to select the delegates and alternate delegates. Certification of delegates will require that, where applicable, the $20.00 registration fee for each delegate and alternate delegate listed on the certification form accompany the delegate and alternate delegate certification. Said list of Delegates and Alternate Delegates must be sent to the 11th District Committee in both paper and electronic format using the electronic format that will be provided to the units by the 11th District Committee.

All certifications and applicable fees, regardless of the date of unit mass meeting, party canvass, or convention must be postmarked no later than the fourteenth (14th) day after the adjournment of the unit mass meeting, party canvass, or convention, or delivered in person no later than 6:00 p.m., on the sixteenth (16th) day after the adjournment of the unit mass meeting, party canvass, or convention. All certifications and fees shall be delivered to the 11th District Chairman, Terrance J. Wear, 8810 Surveyors Place, Springfield, Virginia 22152, or his designee. Copies of said delegate certifications shall be made available to any duly filed candidates to be selected by the 11th District Convention, within 72 hours of receipt by said chairman.

After the deadline for the certification, no change may be made except a certified alternate delegate may be made a delegate or in the case where a correction of a delegate filing is required (e.g., improperly certified to the incorrect Congressional district). A copy of the published call of the convention, mass meeting, or party canvass called for the purpose of selecting delegates and alternate delegates to the 11th District Convention must accompany the certification, with the date of publication included.

Certification should be mailed or delivered as follows:
Original to: Mr. Terrance J. Wear, Chairman
11th Congressional District of Virginia Republican Committee
8810 Surveyors Place
Springfield, Virginia 22152

Second Copy to:
Mauricio J. Tamargo
6448 Lake Meadow Drive
Burke, Virginia 22015

Third Copy: For the Unit’s permanent records

Resolutions
Resolutions proposed for consideration by the 11th Congressional District Republican Convention shall be typed and submitted to the 11th Congressional District Republican Convention Resolutions Committee Temporary Chairman, Ms. Patsy Drain, 11403 Abner Avenue, Fairfax, Virginia 22030, prior to 5:00 p.m. on Friday, April 29, 2016. The 11th District Committee reserves the right to require the assistance of the proponent of any approved resolution as to its production, dissemination, etc. The Convention may, by a 2/3 vote; consider additional resolutions offered on the floor of the Convention.

Committees
Members of the Temporary Convention Arrangements, Credentials, Nominations, Elections, Resolutions, and Rules Committees shall be appointed by the 11th Congressional District Republican Committee Chairman and shall meet in advance of the Convention (at the discretion of the Temporary Chairman of each such Committee and the District Chairman) to perform their duties subject to ratification by the delegates present and voting at the Convention. The Convention shall be conducted, in order of precedence, in accordance with the Plan of Organization of the Republican Party of Virginia, this Call, and Robert’s Rules of Order, Newly Revised, 11th Edition.

Dissemination of Call
A full copy of this Call for Convention shall be posted, and available for download, on the 11th District website (www.va11gop.org) and the Republican Party of Virginia website (www.rpv.org). An electronic copy also will be made available upon request.

Pursuant to Article VIII, Section A, Paragraph 2 of the Plan of Organization of the Republican party of Virginia, by a two-thirds vote, the 11th District Committee decided to eliminate the publication of this Call in a newspaper of general circulation in the 11th Congressional District of Virginia.

ADOPTED THIS 16th DAY OF JANUARY 2016, BY THE VIRGINIA ELEVENTH CONGRESSIONAL DISTRICT REPUBLICAN COMMITTEE. Terrance J. Wear, Chairman.
Paid for and authorized by the Virginia Eleventh Congressional District Republican Committee; Terrance J. Wear, Chairman.

Approved Filing Forms

Approved filing forms that authorize persons to attend and vote at the 11th District Convention

Please complete and submit a convention filing form to your local unit.

1. Fairfax County Filing Forms (Convention call)

(a) Non-Military Filing Form

(b) Active Duty Military Filing Form

2. Prince William County (Convention call)

Filing Form (for use by both Civilian and Active Duty Personnel)

3. City of Fairfax (Convention call)

Filing Form (for use by both Civilian and Active Duty Personnel)